What is a key responsibility of staff when claiming expenses?

A key responsibility of staff when claiming expenses is to ensure claims are supported by original receipts. This is crucial for maintaining transparency and accountability in financial processes. Supporting receipts provide tangible evidence of the expenses incurred, which is essential for auditing purposes and verifying that the expenses are legitimate and related to business activities. This practice also helps organizations prevent fraud and ensures compliance with financial regulations.

While other options highlight important aspects of expense management, the requirement for original receipts stands out as it directly relates to substantiating the expenses being claimed. Without adequate documentation, there could be disputes or difficulties in processing claims, and expense reports may be rejected. Hence, ensuring that claims are adequately supported by receipts is a foundational aspect of responsible expense reporting.